Using Note Templates alongside the Stencils feature on Ava EMR can greatly reduce the amount of time spent on data collection and recording.

Effective use of both features will allow the system to pre-populate notes with patient information that is specific to each respective engagement.

In turn, this allows physicians or clinic staff to focus on unique variables and measurements specific to each patient engagement and their clinic workflow.

The EMR will input patient information already recorded and available on the program.

In order to utilize this feature effectively, users should be familiar with creating custom note templates, setting up stencils, and how to use aliases.

Creating Custom Note Templates

Setting Up Stencils

Using Aliases

1. From the initial Ava dashboard, navigate to the 

 dropdown menu located on the top right corner of the screen.

You will see multiple options. From here, select 

Calendar view with Stencils dropdown button highlighted in red

How to Improve Note-Taking with Stencils 1

Ava dashboard Stencils section, with the 'New Stencil' button highlighted in red

How to Improve Note-Taking with Stencils 2

Ava dashboard with Note Stencil section highlighted in red.

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You will be able to name each stencil using the textbox titled 

You may share this new Note Stencil with your clinic by selecting them within the dropdown menu under 

5. You can search and select one of your Note Templates to use with the stencil using the dropdown menu titled 

Note Template Stencil workspace with Note Template dropdown visible, displaying several selectable options.

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6. You may input different aliases and accompanying text within each text field in the template.

Note Template Stencil workspace, with the Subjective, Objective, Assessment and Plan sections highlighted in red.

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These aliases will allow for the EMR to automatically populate the template with the information that each alias represents.

7. Once you have completed creating your Note Stencil, select 

Note Stencils can be used on any of your patients’ charts.

1. While on a patient chart, navigate to the 

 section and select the plus icon on the top-right corner of the section.

Ava dashboard with Clinical Notes plus icon highlighted in red.

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 screen, select the dropdown menu underneath 

Clinical Notes workspace with Note Stencil section selected in red.

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Underneath that menu will be a list of the most commonly used stencils as well.

3. Confirm your stencil choice by using the 

 prompt and your note stencil will appear for use.

4. If there are any additional dimensions you would like to add to your stencil , you are still able to edit any text field on the note stencil.

Setting Up and Using Macros (Typing & Task Shortcuts)

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